NYC area Microsoft expert shares time-saving Microsoft Outlook features to help users gain control of unwieldy email inboxes—in a new article from Messaging Architects
Messaging Architects, an eMazzanti Technologies Company and email solutions expert, shares favorite Microsoft Outlook features for organizing email. Email serves a critical business function. But left unmanaged, it can take valuable time away from important tasks.
CIO INFLUENCE News: IBM Expands Relationship with AWS to Bring Generative AI Solutions and Dedicated Expertise to Clients
The author outlines four powerful ways Outlook helps users regain control of their time. He first highlights the benefits of scheduling emails, then provides tips for using two kinds of customizable rules for automating email organization. Finally, he explains how to ignore unwanted conversations.
Millions of users around the world use Microsoft Outlook, but many miss out on powerful features that could save them hours every week,” stated Greg Smith, Vice President of Services Delivery at Messaging Architects.
Compose Now, Send Later
“Email timing makes a difference. For instance, send an email to a coworker at the beginning of their weeklong vacation, and it will get buried in hundreds of emails. Likewise, sending a meeting agenda three weeks before the meeting almost ensures that attendees will ignore it. But waiting a week to write an important email may mean the email never gets sent.”
Organize Incoming Messages Automatically with Rules
“Inbox rules tell Outlook how to handle incoming messages, and users specify both the situations that trigger the action as well as the action to take. For example, an employee going on vacation might forward all emails from an important client to a coworker.”
Clean Up an Email Folder with Sweep
“Sweep rules do not include as many options as inbox Rules. However, they offer a quick and easy way to clean up a specific folder by moving or deleting messages from a specific sender. For example, a user might set a Sweep rule to always keep the latest update email from the Sales team but automatically delete the rest.”
CIO INFLUENCE News: Foundry for AI by Rackspace Partners with Straits Interactive to Launch AI Data Protection Officer on Microsoft Azure OpenAI Service
Ignore Unwanted Conversations
“Sometimes an email conversation continues long after it ceases to be relevant to one of the recipients. Rather than be distracted by repeated emails that no longer apply, users can ignore an entire conversation.”
Discover More Microsoft Outlook Features to Drive Productivity
These features represent just the tip of the iceberg for time-saving options in Outlook. The Microsoft experts at Messaging Architects work with organizations to optimize their email use. From planning a Microsoft 365 migration to strengthening email security and regulatory compliance, they bring the expertise businesses need.
[To share your insights with us, please write to sghosh@martechseries.com]
