This ITechnology Series Primer highlights the top reasons why you should invest in reliable data archiving services and eDiscovery solutions.
Data storage solutions have evolved significantly in the last few years due to the massive influx of Big Data. Today, a large number of organizations position themselves as data-driven companies, ingesting and analyzing large volumes of Big Data to run business operations. In order to stay relevant with the modern data storage and business intelligence trends, organizations require a solid data management foundation built on the pillars of data governance for archiving, discovery, and Cloud data integration. Today, data archiving and eDiscovery solutions enable large data-driven organizations to access, modify and analyze stored data in real-time, while staying compliant with various regulatory guidelines such as CCPA, GDPR, HIPAA, PCI-DSS, and so on.
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In this article, we have mentioned the top benefits of using Data Archiving solutions for your data-driven business.
Legal Priorities
Why do organizations require online data archiving solutions in 2022? To meet legal standards established in the industry w.r.t. how efficiently respond to eDiscovery requests and perform a compliance audit of their structured and unstructured data. In order to support IT teams with compliance and audit policies for internal data retention, businesses rely on top-end data archiving services for primary application and storage locations.
“Tier Down” Your Storage Requirements Online
Many Enterprise Information Archiving (EIA) platforms offer data archiving as a stand-alone solution to simplify enterprise data management and file synchronization processes across Cloud locations, applications, websites, hardware files, email, and voice. The bulk of EIA offerings is mostly focused at protecting email systems from misuse. However, object storage platforms for data archiving solutions go a step ahead of traditional RDBS by providing a “tier down” layer to online/offline information retrieval using OCRs, image recognition, content indexing, automation, and e-discovery tools.
When combined with Cloud backup solutions, data archiving makes your business practically invincible.
Standardization of your Data Storage Activities
Not long ago, data archiving was considered a fruitless activity. Many organizations continued with their paper-based documentation and barely utilized backup tools such as floppy drives, hard drives, and online backup drives. Fast forward to 202Xs, things have changed drastically. CIOs, Chief Privacy Officer, and Chief Data Officers (CDOs) are working together to standardize their data management frameworks within their IT boundaries. This means standardization has become a non-negotiable aspect of doing business in a data-driven world. Regardless of where your data is stored, data archiving and retrieval help you standardize your DataOps practices on-premise or in Cloud.
Data Archiving Brings Agility and Transparency to DataOps and Cloud Modernization Processes
A majority of the organizations that have an active data archiving policy were found to have a quicker response to Cloud modernization and data integration requirements. In recent times, a large number of organizations have adopted digital transformation as their mission for 202Xs. It means more investments will happen in Cloud adoption, IT modernization, and DataOps. Archiving solutions and services integrate with modern IT practices to deliver best-in-class agility and transparency.
Archiving Saves Time for Data Retrieval
In order to transition from traditional data storage and warehousing infrastructure to native Cloud platforms, business leaders can first adopt a software-based Data archiving solution that provides more flexibility and agility in terms of meeting immediate requirements of compliance and regulations.
Cost Optimization of Your DataOps
Organizations that rely on data archiving and eDiscovery solutions for their various data operations (DataOps) are found to be more efficient in time management and resource allocations. Active archive policies in data-intensive industries such as healthcare, e-commerce, and government services save millions of dollars for data teams, enabling a quicker retrieval of information from anywhere, anytime.
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Archiving is More than Just Backing Up Your Data
Most small-scale companies still lookout for data backup as a service to meet their data storage and retrieval needs. However, this is only a short-term step that has lost its relevancy in the fast-changing IT world where remote teams require access to historical data by staying compliant with HIPAA, GDPR, and other data governance standards. If you mine, store and analyze a large volume of data, you should opt for a data archiving service in order to scale to your future requirements without disrupting your IT infrastructure. This gives you a chance to foresee, mitigate and recover from any potential disaster in a timeline of decades, and not just a few years.
Disaster Recovery Becomes your Most Powerful Asset
Disaster Recovery or DR has become central to risk management after a cyber incident. In the forensic investigation of cyber incidents such as ransomware attacks or data leaks, organizations (victims) often find themselves in a helpless condition. DR also prevents loss of data during a hardware failure, file transfer, or Cloud crash, which means you are always prepared in an event of a cyber disaster. Data archiving services ensure that your main DataOps workflows stay isolated from disaster recovery management cycles even as IT security teams probe the exact reason for the failure and re-draw or retrieve data from archived locations.
Selective Archiving
When you work in a Big Data ecosystem, it is practically impossible to manually assign and distinguish between useful and redundant data in an archived location. Modern AI and Machine Learning capabilities allow data teams to perform “selective archiving” of their stored data, eliminating useless and unnecessary files. Going a step ahead, redundant data can be encrypted for future use or simply locked out in a closed warehouse if IT teams feel they need to control access to such information instead of deleting them from the systems. Telecom details, online security tools, healthcare information systems, and patient health record systems utilize this kind of information archiving strategy for future purposes.
Summing Up
An archiving strategy for businesses operations in a modern Cloud native environment is no longer an isolated alternative. This decision has to align with your overall DataOps investments and your planning for business intelligence tools driving next-gen digital transformation goals. To succeed with your various IT operations and automation workflows, you need a strong and compliant data archiving strategy. Benefits include high retrieval performance, cost optimization, automated data loss management, regulatory compliance, tiered-down storage, and security with powerful AI ML-based “selective archiving solutions.
[To share your insights with us, please write to sghosh@martechseries.com]
